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HR Assistant
2020-09-25 00:00:00

Bethesda House is an Interfaith Ministry to the homeless, persons living with disabilities and economically disadvantaged citizens of Schenectady County, building a just, hospitable and inclusive community one person at a time by affirming the dignity and addressing the needs of each guest entering this “House of Mercy”.  Bethesda House invites applications for the following:

Title:                     Human Resources Assistant

                              10 -15 Hours per week

                              $15.00 per hour              

Job Summary and Essential Functions:

The Human Resources Assistant will report to the Human Resources Manager and provide a variety of Human Resources activities.

Job duties will be responsible to update and develop the Human Resources Department Procedures Manual, review resumes and establish interviews, check references and prepare new hire paperwork.  In addition will provide Human Resources services to all employees and guests.

Responsibilities:  The successful candidate will:

  • Write department procedures for all Human Resources activities which will include the hiring, interviewing, on and off boarding, benefit and employee relations processes and other department responsibilities.
  • Procedures will include copies of all documents that accompany each procedure as well as the party responsible for preparing the documents.
  • Prepare forms for all staff changes

Qualifications:

  • Must be currently enrolled in a Human Resources curriculum leading to a B.S. degree or have at least 2 years of Human Resources experience and a B. S. degree
  • Well organized, detail-oriented, able to multi-task and meet deadlines
  • Work independently and be a team player
  • Ability to exercise proper judgment in maintaining confidentiality 
  • Have strong computer skills, especially with MS Office.
  • Excellent writing skills

Bethesda House of Schenectady, Inc., is an Equal Opportunity Employer and as such does not discriminate in its employment practices.

Send resume to:  This email address is being protected from spambots. You need JavaScript enabled to view it.


Human Resources Manager/Director
2020-08-19 00:00:00

Overview:  Oversees the Human Resources function for paid employees of HWFC, including recruitment, hiring, training, record keeping, benefits administration, and staff development. Serves as Employee and Inclusion Advocate.

Essential Responsibilities: To serve as a resource and advocate for all employees, and to support a culture that is guided by our cooperative principles and statements of conscience. To ensure legal compliance and manage risk. To support management and the board of directors with strategic HR insights. To assist managers in performing their supervisory responsibilities and resolving issues.

As Employee Advocate, understand interests and concerns of employees. Work closely with HR team to include employee perspectives in all aspects of HR administration and problem solving. Ensure that all employees are aware of and understand their rights as laid out in the Employee Manual and that they understand and act in accordance with the HWFC Universal Expectations.  

As Inclusion Advocate, Assess HWFC’s representation of Black, Indigenous, People of Color (BIPOC) and advise management on strategies to increase the number of BIPOC employees as well as those from other protected classes through such efforts as: Identifying programs and initiatives and trainings that will increase BIPOC representation in HWFC; and addressing concerns facing specific demographic populations.

Status: Full-time, 40 hours per week, salaried

Supervisor: Chief Cooperative Officer (CCO)

Direct Reports: HR Recruitment and Retention Specialist; HR Benefits Administrator

Employee Advocate Responsibilities:

  • Seek employee perspectives and use them to inform HR policy and practices.
  • Act as primary point of contact for internal employee relations issues. Facilitate collaborative/cooperative problem solving among staff members. When appropriate, mediate dispute resolution meetings for employees and lead departmental problem-solving efforts.
  • Investigate formal and informal employee complaints and concerns; provide status updates to affected staff when possible.
  • Maintain an open-door policy for addressing staff issues and receiving input on ways to positively influence the employee experience.
  • Work with managers to develop and implement a process to assess employee Knowledge, Skills, and Abilities (KSA); Develop and support specific actions that will help develop talent.
  • Ensure that regular communications are distributed to all employees.

Inclusion Responsibilities:

  • Collaborate with the CCO, department managers and the HR Recruitment and Retention Specialist to expand BIPOC workforce recruitment and retention.
  • Remain current on equal opportunity and non-discrimination laws and regulations. Research and implement diversity and anti-racism training for all staff, in coordination with the Recruitment and Retention Specialist and relevant committees to the board.
  • Research, using focus groups, surveys or other methods, practices and training to increase inclusion, multiculturalism, diversity and non-discrimination in the workplace. Advise CCO and Board on best practices to achieve these goals.
  • In collaboration with marketing department, create and promote diversity-oriented events, minority and protected class inclusion programs and cross-cultural workshops.

General Responsibilities:

  • Working with Department Supervisors, ensure current job descriptions are maintained for all paid positions.
  • Maintain a calendar of staff performance evaluations; ensure evaluations are completed as scheduled.
  • Provide guidance and consultation regarding performance management and use of Performance Improvement Plans.
  • Proactively identify program and policy gaps within HWFC’s HR function, collaborate with the HR team on developing and implementing new programs/policies as needed, referring to the Board of Directors for approval, where necessary.

Manage HR team, including:

  • Hire and supervise HR Recruitment and Retention Specialist and HR Benefits Specialist. Where appropriate, provide training to ensure roles are performed effectively.
  • Conduct timely performance reviews; provide feedback, recognition, and coaching as needed.
  • Meet regularly and consult with the HR team for collaboration and seamless HR services delivery.  
  • Lead the process of developing department goals, objectives, and systems.

Manage HWFC’s HRIS, including:

  • Maintain accurate, up-to-date information within the system.
  • Manage relationships with third-party HRIS providers.
  • Identify whether current HRIS solution is suitable for HWFC’s current and future needs; lead sourcing project for expansion or new solution as needed.
  • Support needs of Finance in payroll processing by ensuring data is accurate and timely.
  • Ensure legal compliance and risk mitigation, including:
  • Maintain up-to-date, confidential, electronic and hard-copy personnel files of employees.
  • Ensure HWFC’s compliance with applicable labor laws through maintenance of proper records; identify gaps where additional processes & documentation are needed and address them.
  • Ensure that all worker compensation, unemployment or other personnel related claims are handled promptly and within legally required timeframes.
  • Consult with the CCO and/or legal counsel concerning employment issues, when necessary.
  • Oversee administration of HWFC’s health insurance, retirement, wellness education, EAP, and other benefit plans; advise CCO and Board on potential improvements or recommended changes to plans.
  • Serve on the Personnel Committee (paid time, may require evening meetings once or twice per month).
  • Maintain Employee Manual, working in conjunction with the HWFC Personnel Committee, making changes approved by the Board of Directors as instructed when policies are revised and developed. Alert staff to updated policies.
  • Refer parties to outside mediation services when appropriate per the Employee Manual.
  • Promote nationally recognized cooperative principles and values.
  • Understand HWFC ownership benefits as they relate to staff.
  • Collaborate with the CCO and other managers on workforce recruitment, planning and allocation, and develop and implement initiatives supporting the HWFC mission.
  • Other tasks as identified by Management.

Qualifications

  • 3 years’ experience in Human Resources as a manager or director.
  • Bachelor’s degree in Human Resources or related field, Master’s degree preferred.
  • Education/training in/familiarity with applicable laws and regulations.
  • HRCI or SHRM certification.
  • Excellent written and oral interpersonal communication skills.
  • Excellent time-management and self-supervisory skills.
  • Ability to work with and protect confidential information.
  • Experience with team management and collaboration.
  • Demonstrated understanding of group process, collaborative problem-solving, and consensus decision-making.
  • Prior retail, co-op, or mission-based organization experience a plus.
  • Computer skills (develop and maintain spreadsheets, word processing, email, internet applications etc.).
  • Ability to lead management teams in developing and implementing HR procedures.
  • Minimum 3 years of experience supervising staff.
  • Experience implementing HR initiatives and programs from the ground up.
  • Demonstrated objectivity, neutrality, calmness under pressure.
  • Ability to work both independently and as part of a team.
  • Familiarity and demonstrated experience with consensus decision-making and collaborative problem-solving.
  • Organized, with attention to detail.
  • Willingness and ability to learn and grow to meet the changing requirements of the job.

Key Competencies:

  • Planning, Prioritizing and Goal Setting – Able to prepare for emerging staff needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule a wide variety of tasks.
  • Flexibility – Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying organizational needs.
  • Vision — Able to envision and understand the “big picture,” adjust plans as necessary.
  • Strategic Thinking and Problem Solving – Able to see the big picture and use peripheral vision for decision making; able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason when dealing with emotional topics.
  • Initiative – Able to bring about great results from ordinary circumstances; prepare for problems or opportunities in advance; transform ideas into productive business outcomes; undertake additional responsibilities and respond to situations independently.
  • Communication – Able to clearly present information through the spoken or written word; read, interpret, and effectively communicate complex information; talk with staff or vendors; listen well.
  • Teamwork – Able to share due credit with coworkers; display enthusiasm and promote a friendly, positive and productive group working environment; work closely with other HWFC staff as necessary; support group decisions and solicit opinions from peers.

Human Resources and Diversity Manager
2020-07-24 00:00:00

SUNY Schenectady County Community College is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SCCC is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. Schenectady County Community College offers an excellent benefit package including health care with dental and vision coverage, a choice of retirement systems, a deferred compensation benefit, an on-site child care program and Montessori School, professional development opportunities, and health club membership. We take pride in being an urban campus with a small town feel.   SUNY Schenectady is pleased to announce the following vacancy.

Human Resources and Diversity Manager

Position Function & Scope

The Human Resources and Diversity Manager reports to the Executive Director of Human Resources for all human resource functions, and to the College President for matters of diversity and inclusion.  The Human Resources and Diversity Manager is responsible for coordinating this combination of functions for the College.  These include:

  • Supporting and guiding several aspects of the College’s Human Resources function.
    • The Human Resources and Diversity Manager oversees staffing, position management, and employee records.
    • The Human Resources and Diversity Manager oversees staff and supervisor development, diversity, and policy training.  This will include sourcing programs and coordinating their delivery.
    • The Human Resources and Diversity Manager oversees both the College’s onboarding and off boarding processes.
    • Ensuring that diversity initiatives within the College are comprehensive, culturally sensitive and inclusive.
    • The Human Resources and Diversity Manager will be the first point of contact for diversity related incidents and must be accessible outside of normal business hours.
    • As a member of the College’s Human Resources team, establishes and maintains a high standard of quality and customer centered service for internal and external stakeholders.

Supervisory Responsibility

None

Reporting Responsibility

Executive Director of Human Resources

DUTIES & RESPONSIBILITIES

  • As a member of the Human Resources team, administer all SUNY Schenectady employment policies and procedures; recommend and implement new policies and procedures; recruit faculty and staff to support the strategic plan goals; support collective bargaining and labor contract management; develop and implement measures of institutional effectiveness for human resources functions; and provide a customer service approach to meeting the human resource needs of employees, college administration, and outside stakeholders.
  • Coordinate recruitment and selection process to include but not limited to: educate committee chair and search committee members on appropriate hiring procedures, best interviewing practices, assist with job description creation, advertising strategy and maintain accurate and complete recruitment files.
  • Develop comprehensive sourcing plans to create a diverse candidate pipeline and promote consistent candidate selection methods.
  • Act as liaison with area employment agencies, prepare and liaison with advertising agencies, process and check advertising agency billings, liaison with temporary agencies, complete employment verifications and references.
  • Complete daily updates to maintain accessible database providing recruitment activity for the professional, CSEA and Union vacancy status.
  • Facilitate new employee appointment process to include, but not limited to: drafting required communications; establishing and conducting orientations; ensuring completion of all required onboarding training; and assisting new employees with appointment and benefit paperwork.
  • Create and maintain paper and electronic personnel records.
  • Collaborate with the Title IX Coordinator to ensure all annual sexual misconduct and related required training programs are completed for all employees.
  • Collaborate with Payroll Office to assure the timely entering and payment of new employees.
  • Assist in the collection, analysis and documentation of information related to negotiation of collective bargaining agreements.
  • Prepare requested reports for internal and external stakeholders.
  • Screen and respond to all incoming requests and inquiries in a timely manner.
  • Audit and update electronic data to ensure accuracy and integrity.
  • Participate in various Human Resources related initiatives.
  • Responsible for the implementation of strategic diversity and inclusion plans at the College.
  • Continuously improve campus efforts to increase diversity and inclusion in recruitment, hiring and decision-making for campus leadership, faculty and staff through cooperative work with appropriate department heads and the Office of Human Resources to develop an employee recruitment and retention strategy.
  • Collaborate with SUNY Administration to create and provide cultural competency programming as a central aspect of the orientation program for new employees and as a regular aspect of professional development for all continuing employees.
  • Lead team efforts to develop and implement an evaluation component to ensure that the campus is meeting its diversity and inclusion commitments and activities designed with the overall plan are achieving their intended outcomes as aligned with the campus planning and resource allocation process.
  • Ensure compliance with SUNY’s Diversity, Equity and Inclusion Policy.
  • Perform other duties as assigned.
  • Qualifications & Skills
  • Job Requirements
  • Required competencies include a broad range of HR and Diversity and Inclusion knowledge, excellent organizational skills, attention to detail, self-motivated, and ability to handle sensitive information and maintain confidentiality.
  • Appreciation for the mission of a community college is preferred.
  • Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful.
  • Computer literacy and a strong working knowledge of Microsoft Office applications are required.
  • Knowledge of HR Banner enterprise system strongly preferred.

Education & Experience

Minimum Requirements

  • Master’s Degree in Human Resources Management, Social/Behavioral Science or related field.
  • Five years of experience in Human Resources or related field experience directly related to human resources, diversity, and inclusion.
  • Excellent administrative, oral, written and interpersonal skills

Offers of employment will be conditional based on the successful completion of a background check.

NONDISCRIMINATION
Schenectady County Community College does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, marital status, veteran status, gender or gender identify, disability, or age in admissions, employment, programs and activities.  As an affirmative action and equal opportunity employer with a commitment to promoting an environment of equality, inclusion, and respect for difference, SCCC encourages candidates who can contribute to this goal to apply.

CAMPUS SAFETY REPORT
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. Schenectady County Community College's Annual Security Report is available here.

How to apply can be found here.


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